Payment, Terms and Cancellation Policy

Terms

  • Clients will be required to agree to the terms and conditions within our License Agreement.
  • University policy requires that organizations and individuals using University premises and/or facilities, maintain liability insurance, and other insurance as necessary. 
  • If you are a non-profit organization a copy of your 501 (c) (3) is required as soon as possible to qualify for our non-profit rate.
  • NJIT requires that a parent, guardian or responsible adult(s) accompany children under 18 years of age. Children are not permitted into the facility/event unescorted without appropriate supervision. 
  • Guests, employees, vendors, contractors and participants of the approved event must comply with all applicable NJIT rules, policies and procedures, including those set forth in the NJIT University handbook at: https://www5.njit.edu/handbook/general-info.php

Fees and Payment

  • Your venue cost will include a 8% administrative fee and a daily set-up fee (if your space requires a set-up)
    • Services such as media, etc and catering will be at an additional cost
  • 50% of your venue charge is due upon receipt of your invoice
  • Final payment is due 10 days prior to your confirmed event date
  • Failure to make timely payments will result in forfeiture of the space
  • All fees can be paid with check, credit card or money order
  • Checks should be made payable to New Jersey Institute of Technology. If paying the balance with a check this must be received 4 weeks prior to your event
  • Payment mailing address is:150 Bleeker Street, Conference Services, Campus Center, Rm. 101, Newark, NJ 07102

Cancellation Schedule

  • Cancellations received 30 days or more prior to the approved event date is due a full refund of the venue fee paid
  • Cancellations received 29 - 15 days prior to the approved event date is due a 50% refund of the venue fee paid
  • Cancellations received 14 days or less, prior to the scheduled approved event date, the full venue fee paid is forfeited